Application of extensible Markup Language, XML is the appropriate choice for businesses that aim to structure electronic documents for separating presentation, structure, and meaning from the actual content. This article is aimed at acknowledging businesses how XML should be used for successful representation of any kind of data structure for databases and other business information. This simple approach of data structuring marks sections of documents with a descriptive label. Machines find it easier to compute from XML than normal documents. Marking documents, XML not only makes files easier to understand but also moves and translates into other environments. OURS GLOBAL’s Data Entry Services has a centralized and highly controlled computation environment that assures security over data and source documents at utmost confidentiality of our customers.
Following are the Eleven Ways How Businesses can Re-engineer themselves with XML:
1. Comprehensive Understanding of Business Data
With XML data languages, businesses can take decisions independently of the software used. This enables businesses to move data through software upgrades and to varied software products without risks of incompatibility to newer environments. Companies that use handheld devices for staff to gather key customer information have a lot of costs during maintenance and up-gradation. Business data thus gathered is processed with ERP systems. Applications and devices used for this set-up using a closed proprietary data format are restricted to one single context. Thus getting stuck with business data in one form will block businesses to get the data out of the system. By opting for XML language, businesses can achieve their goals such as presenting the data to customers in a user-friendly format.
2. Data Migration
Incorporating XML will assist businesses in interacting with their suppliers and partner’s applications of data much more easily as per industry standards. SME’s who are looking forward to publishing their business information in big distribution networks such as Amazon must incorporate catalog data in XML format. Perhaps businesses should also choose to start building their portfolio in XML formats for eliminating the painful migration.
3. Data Translation
Businesses who opt to choose XML data formats will have the freedom for repurposing and re-using data in multiple situations instead of recreating it. Companies while investing more sales and marketing collateral for the web must publish their collateral to mobile environments and print forms too. This type of marketing through the electronic market and sales demands the collateral be recreated in multiple formats such as Web, BlackBerries, PDF, imprinted brochures, and whatever unseen formats. But re-engineering through improving processes such as Business Process Re-engineering (BPR) is not enough. Businesses should choose processes that support plans relevant for long-term impact. They should consider all strategies, tactics, objectives, goals, and policies during the decision-making.
4. Custom Definition Tags
Structured document tags embedded in business data provide basic namespace/name for a run or set of runs and custom XML markup, with the ability to tag the document with XML elements and attributes in specified valid XML Schema file. This allows each user to define their own custom tags, occurrence order, and display. In contrast to HTML, Users are allowed to define newer elements as per their requirements. This meta-language for markup languages supports defining tags and structural definitions between them.
5. Data Presentation and Storing
While using XML, businesses store XML files separately from the display content & layout stored in HTML/CSS. These give users more control over the style & presentation of content with XSL style sheets. This also enables modification of document or webpage layouts without having any hindering over the document content.
6. Smooth Content Modification
As XML files are stored separately, it enables easy & smooth modification. But extensive work and hassles are required for displaying dynamic data in HTML. XML languages allow effective modification of data without requiring any changes to the display HTML code.
7. Content Flexibility
XML is an effective option for processing data in different contexts smoothly whereas HTML enables data-processing in varying concepts in a much simple & effective way. These languages drive tasks such as translation of web pages to multiple languages which is quite simple for content placed in separate XML files. It is also much easier for upgrading XML data to different systems. Enabling the reuse of data in newer systems, XML cuts down data conversion time and costs. Additionally, data incompatibility will also lead to data losses.
8. Standardization & Wide Acceptance:
This international standard XML language is developed and maintained by W3C. This vendor-neutral language does not belong to any particular company, open-standard. This language is further adopted by a wide array of industries including Software AG, Microsoft, Netscape, IBM, Sun, and SAP.
9. Search Efficiency
This machine-readable format has the tree structure of XML documents that allow element by element aggregation and document comparison, the tags & element structure that delivers context information. XML tags can also contain multiple attributes such as version or author. All these features empower intelligent data mining and maximize the overall search efficiency.
10. Data Access
Uncompromised access from HTML pages as well as XML data sources will boost the accessibility to data and varied applications which run on multiple platforms such as handheld computers, news feeds, and devices that are used by specific users such as blind people to have unlimited access over data.
11. Multiple Types of data
XML language format enables combining any possible data type from multi-media ranging from sounds, videos, images to active components. This also further enables the mapping of the existing data structure to files. XML language is versatile and not just limited to all of the above features states above. Other features such as simplified data transport and the development of newer languages add to its power. Thus with a gamut of appealing and innovative features, XML proves to be a distinguished and secularized language. Businesses and organizations should collaborate with a well-reputed and experienced XML conversion services provider for effective leverage of this versatile format to the optimum level.
Outsourcing your XML conversion requirements to OURS GLOBAL’s Data Conversion Services will help to accelerate the overall conversion process with efficient maintenance of high quality by compliance to all standards with the skillful application of dedicated and competent resources. With specialized conversion offerings, wide industry expertise, and knowledge of result-oriented practices, businesses can get benefited from accurate, quick, and affordable XML conversion. Freeing concentration over the business’s time and resources, we will enable them to concentrate effectively on their competencies, maximizing resultant values for a long-term effect. Ping us and be the change your business deserves to be!